The Top Five Take-Aways From FOM│UCPath Informational Session

Leaders explain the need for the program’s promise to deliver a technological foundation for the accelerated growth of the university.

Standing-room-only for the FOM│UCPATH informational session last Tuesday. Photo by Loretta Vandivier

A jam-packed crowd of faculty and staff gathered last Tuesday to hear updates about FOM│UCPATH, the university’s new platform for human resources, payroll, and benefit transactions.

Speakers including Ron Coley, vice chancellor for business and administrative services, explained the need for the program’s promise to deliver a technological foundation for the accelerated growth of the university. UCR will lead other UC campuses in hosting the HR transformation for 200,000-plus employees.

“We need to take full advantage of technology,” Coley said. “This new system allows us to do this.”

Josh Bright, UCPath project manager, opened the session by reminding audience members, many of whom were directed to a standing-room-only due to the session’s overwhelming response, that UCPATH would be replacing a system that had been in use for more than 35 years.

The new system will be accessible to UCR employees on Jan. 2.

Below are five take-aways from Tuesday’s session:

 

  1. Extended Support

    During and after UCR’s transition to UCPath, there will be hypercare support for as long as needed. Nearly all of the FOM|UCPath project team will be on standby to provide support to those less familiar with the new systems. The goal of the hypercare team is to resolve questions and issues as efficiently as possible.

    In general, all faculty, staff, and student employees will be provided support through the conduit for support now, such as supervisors, Human Resources/Academic Personnel staff, or relevant Shared Services Center. These representatives will then contact the appropriate UCPath hypercare support team, if needed (e.g., payroll, transaction, local systems and processes, data correction, and IT).

  2. UCPATH Prompts Turn from Obstacle to Opportunity

    UCPath was designed with the intention of allowing a campus to keep an aspect of personal touch, despite inevitable growth.

    The system will streamline processes in an effort to free up time and bring people back together, Vice Chancellor Coley explained at the session. These interactions are projected to create beneficial opportunities in workplaces across campus.

  3. UCR-Led Effort

    The UCR leadership core envisioned a better way to do things when they chose to re-examine the local operating system during the second and third wave of UCPath in 2014. Instead of plugging antiquated practices into a new system, they took the extra step to suggest an Organizational Excellence effort called the Future Operating Model (FOM) initiative.

    In tandem with UCR’s participation as a pilot UCPath campus, the FOM initiative provides the campus with an unprecedented opportunity to transform business processes in ways that will most effectively meet the needs of the campus in the UCPath environment, and by doing so act as a model for the UC system.

    “UCR is seen as a can-do campus,” said Coley at the event.

  4. Your History Will Remain on AYSO

    Your history, including paycheck history, will remain as “view only” on AYSO, where it will be available to print. We will be moving to the UCPath portal for most activities, however AYSO will still be the place to go for beneficiary designations, W2s (before 2018) and retirement benefit questions.

  5. Paper Checks/Direct Deposit:

    Those receiving paper checks will now have checks sent to their home address by U.S Postal Service on payday. Checks may arrive two to three days after payday. Paycheck statements will be available in the UCPath portal one day before payday.

    Those enrolled in direct deposit will have their information transferred automatically to the portal and do not need to take any action. Employees can create up to three direct deposit accounts in the UCPath Portal. All known U.S banks are available for direct deposit. Please allow up to two pay periods for activation of new direct deposit accounts, changes, or deletions of existing accounts.

    Employees will receive a newly assigned Employee ID number that will appear on their UCPath paycheck. Vacation and sick leave balances will now be shown in the UCPath portal rather than on paychecks.

     

    For tools to easily see what is changing and what will remain the same during the transition, please reference:

    http://fomucpath.ucr.edu/ayso_ucpath_short_1.pdf

     

    To learn more about the UCPath project, check out the UCPath website:  http://ucpathproject.ucop.edu/ or fomucpath.ucr.edu

 

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