Nonexempt Employees to Move to Biweekly Pay Schedule Beginning in February 2013

Change will affect about 4,000 UCR employees and is part of the new UCPath Project

Non-exempt employees as well as some readers and tutors will switch to a bi-weekly pay schedule in February 2013 as part of the UCPath project.

A major change to the way that some UC Riverside employees are paid will take place in early 2013, as nonexempt employees move from a monthly to bi-weekly pay schedule.

Beginning February 13, 2013, non-exempt UCR employees will be paid on a biweekly basis, with paychecks arriving every other Wednesday. The change is part of the new systemwide UCPath project, which is working to streamline and create efficiency by standardizing business practices across the UC’s 10 campuses.

“Currently the UC utilizes up to four different payroll schedules, monthly current, monthly arrears, biweekly and semimonthly,” Associate Vice Chancellor – Financial Services and Controller Bobbi McCracken said. “This conversion will create two payroll schedules, monthly and biweekly, that will be used consistently across the UC system. Under the biweekly system, overtime, shift-differential and on-call pay will be calculated more accurately and paid on a timelier basis, and vacation and sick leave balances will be more accurate.”

Under the new system, employees will receive 26 paychecks per year, with checks arriving on every other Wednesday. The pay cycle will be a two week period running from Sunday to the following Saturday.

McCracken said the change affects approximately 4,000 nonexempt employees, including student employees, as well as exempt employees who report hours worked, such as readers and tutors. Employees who are unsure of their classification can check online by visiting

In advance of the change-over, employees are encouraged to review automatic payments scheduled with banks or financial institutions and to make necessary changes to tax withholding.

To assist employees for whom the initial changeover might cause a financial hardship, the university will allow eligible employees to cash out up to 80 hours of previously earned vacation leave. Employees wishing to take advantage must submit a request to the Payroll Office between December 3, 2012 and January 11, 2013, and the money will be received in the final monthly paycheck on February 1, 2013.

Additionally, offering a one-time, short-term interest free loan between $500 and $1,000 is available to career, nonprobationary, nonexempt employees who are appointed at least 50 percent. Loan requests may be made between December 3, 2012 and January 11, 2013, with the loan amount appearing in the final monthly paycheck on February 1, 2013. Employees must sign a promissory note that guarantees the loan, which will be repaid through payroll deduction over the next 12 paydays.

McCracken said that there will be additional changes to how payroll and human resources services are supported at UCR when the UCPath program is implemented at UCR in 2014, but added that there are “no additional short-term payroll changes planned at this time.”

For more information on the biweekly pay system, visit Questions, comments and concerns regarding the payroll change can be submitted by email to

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